How to account for warehousing expenses
In business operations, warehousing expenses are an important cost expenditure, and how to standardize accounting is one of the core aspects of financial management. This article combines the hot financial topics on the Internet in the past 10 days, analyzes the accounting method of warehousing expenses in detail, and provides structured data for reference.
1. Main components of warehousing costs
Warehousing fees usually include the following categories:
| Fee type | Specific projects | Accounting items |
|---|---|---|
| fixed fee | Warehouse rent, depreciation | Administrative fees - warehousing fees |
| variable expenses | Loading and unloading fees, storage fees | Sales expenses-logistics fees |
| Other expenses | Insurance premiums, maintenance fees | Manufacturing overhead - warehousing expenses |
2. Accounting process for warehousing expenses
1.Fee confirmation: Confirm the fee attribution period and amount based on the contract or invoice.
2.Subject classification: Included in the corresponding accounting account according to the nature of the expense (refer to the table above).
3.Voucher production: Typical entry examples are as follows:
| business scenario | Debit account | Credit account |
|---|---|---|
| Pay third-party warehousing fees | Administrative fees - warehousing fees | bank deposit |
| Provision for self-owned warehouse depreciation | Manufacturing overhead - warehousing expenses | Accumulated depreciation |
3. Key points of tax treatment
1.VAT deduction: Obtain the deductible input tax amount of the special invoice.
2.tax deduction: A complete fee voucher is required, and the rental fee must be attached to the contract for filing.
3.Cross-border warehousing: Those involving export tax rebates need to be accounted for separately.
| tax matters | Processing method | Policy basis |
|---|---|---|
| Invoice requirements | It is necessary to indicate the service period and storage location. | Guoshuifa [2018] No. 41 |
| Apportionment standard | Apportioned according to storage area/time ratio | Implementation Regulations of the Enterprise Income Tax Law |
4. Analysis of industry hot cases
According to recent hot topics in the e-commerce industry, a leading company was audited by tax due to improper allocation of warehousing costs. The main issues include:
1. There is no distinction between self-operated warehouse and third-party warehouse fees.
2. Expenses during the promotion period are not calculated separately.
3. Cross-border bonded warehouses are not registered as required
5. Optimization suggestions
1.Create expense ledger: It is recommended to use the following template:
| Date | Warehouse type | Fee amount | Invoice number |
|---|---|---|---|
| 2023-06-01 | Bonded warehouse | 25,000.00 | INV202306001 |
| 2023-06-05 | Constant temperature warehouse | 18,000.00 | INV202306005 |
2.Information management: It is recommended to use WMS system to connect with financial software
3.regular audit: Carry out expense rationality analysis every quarter
By standardizing the accounting process, companies can not only accurately calculate costs, but also effectively prevent tax risks. It is recommended to continue to improve the warehousing expense management system in conjunction with the requirements of the latest "Accounting Standards for Business Enterprises No. 1 - Inventory".
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